Privacy Statement / Privacy Policy

MediaLive Japan Privacy Statement


MediaLive Japan, Inc. (hereafter, 'MediaLive Japan' or 'the company') respects the privacy of
  • all people who participate in exhibitions or conferences hosted by MediaLive Japan or use services via the Internet based on onsite registration, prior registration, or membership registration
  • all people who are expressed by personal information which trusted from firms or groups other than MediaLive Japan
  • employees of MediaLive Japan
And MediaLive Japan takes the utmost care to protect personal information.
  • MediaLive Japan appropriately collects, use and provides personal information in consideration of the contents and scale of the company's business.
  • MediaLive Japan protects against illegal access and prevents personal information from loss, destruction and distortion.
  • MediaLive Japan observes laws regarding personal information and the relevant standards.
  • MediaLive Japan continuously improves the company's compliance program of the protection of personal information.
  • MediaLive Japan supervises proper treatment of personal information by firms or groups which are provided by the company.
  • MediaLive Japan obtains a user's consent after notification of outsourcing of personal information to firms or groups.
  • MediaLive Japan obtains a user's consent after notification of the different usage of that user's personal information from the original purposes at the time of registration.
  • MediaLive Japan discloses and diffuses the above items and the company's Privacy Policy to directors and employees.
MediaLive Japan may supply database operations, site management, and exhibition secretariat management to firms or groups which are considered to be sufficiently reliable. In such cases, the personal information of all users continues to be protected under the company's Privacy Policy.
The following sections explain MediaLive Japan's Privacy Policy. Please read these sections before using MediaLive Japan's various services.

July 1, 2003
Revised November 15, 2005


Hiroyuki Sugano
President and CEO
MediaLive Japan, Inc.


Please contact Corporate Management Division at the following address if you have any questions regarding the company's Privacy Policy.

MediaLive Japan, Inc.
Corporate Management Division
Juko Bldg. 3F 1-26-1, Minami-Aoyama, Minato-ku, Tokyo 107-0062
E-mail:MLJ-info@medialive.jp

Copyright © 2005 MediaLive Japan, Inc. All rights reserved.


MediaLive Japan Privacy Policy

Regarding the acquisition of personal information

MediaLive Japan may request personal information from users in the following cases. In all such cases, MediaLive Japan will indicate that personal information is required, and will ask users to provide this information at their own discretion.
  • Applications to participate in exhibitions or seminars
  • Registration for electronic mail distribution services
  • Registration for various members-only services
  • Replies to online surveys
  • Entries / participation in contests, competitions, and other events
  • Requests for special services or information
  • Orders for periodic publications, books, digital content, and other products
  • Other cases as necessary
Users may also be asked to provide personal information by companies or groups other than MediaLive Japan when requesting information or services, ordering products, making an application, or requesting an appointment within the venue for an event staged by MediaLive Japan or via a web site linked to MediaLive Japan. Where it is necessary for personal information to be provided to a company or group other than MediaLive Japan, this will be indicated, and we ask that users provide this information at their own discretion.


Details of the personal information we may request

In order to identify individuals for the purposes of communication, MediaLive Japan may ask users to provide information including their e-mail address, name, address and post code, and telephone number. MediaLive Japan may also ask users for details of their job and workplace, details of information and products in which they are interested, and details of newspapers and magazines to which they subscribe. It is not necessary to reply to all questions, although you may be unable to use certain services if you do not reply to a particular question.
MediaLive Japan may also ask for your ID number for members-only services, usually in order to enable certain users to receive special privileges.
MediaLive Japan may also ask for account numbers and credit card numbers, in order to arrange payment for products ordered by users, non-free events, and non-free services.
The personal information of registered users may also be linked to other information managed by MediaLive Japan.


Regarding the use of personal information

Personal information obtained from users is to be used for the following purposes. Please contact MediaLive Japan at any time if you wish to refuse the use of this information for a particular purpose.
  • In order to provide electronic mail distribution services
  • In order to verify eligibility for members-only services
  • In order to deliver information or products ordered by users
  • In order to perform essential checks and provide guidance regarding services for which users have applied
  • In order to report results to users who cooperated with or participated in surveys or events
  • In order to deliver announcements from MediaLive Japan which users are likely to find useful
  • In order to deliver announcements from firms and groups other than MediaLive Japan which users are likely to find useful
  • In order to research to run high-quality events and to develop brand-new events in the future
  • Other cases where it is necessary to contact a users for some reason
We may use personal information obtained from users in order to improve the contents of web sites and electronic mail messages and make them more useful to our users, or to customize services for particular users. We may also use personal information in order to show particular users advertisements which may be of interest to them.


Regarding the disclosure of personal information to third parties

MediaLive Japan will not disclose registered personal information to a third party without the consent of users (even in cases where announcements which users are likely to find useful are delivered from firms and groups other than MediaLive Japan, personal information is not provided to those firms or groups). Where a user who has provided consent for the disclosure of information to a third party subsequently wishes to stop the provision of information, MediaLive Japan will stop the external provision of information as soon as possible.
However, where users provide personal information at their own discretion to firms or groups other than MediaLive Japan when requesting information or services, ordering products, making an application, or requesting an appointment within the venue for an event staged by MediaLive Japan or via a web site linked to MediaLive Japan, they shall be deemed to have consented to the transfer of personal information, and this personal information may be provided to the relevant firms or groups.
In the case of members-only services which are provided by MediaLive Japan as a form of mediation, users shall be deemed to have consented to the transfer of personal information at the time of registration of membership.
Personal information may be exchanged with financial institutions where necessary in order to settle payment for non-free services or products ordered by users. This is necessary in order to check the validity of bank account and credit card details. Personal information may also be disclosed in cases where required by law or where deemed necessary in order to protect or defend the rights, property, or safety of MediaLive Japan or other users.
MediaLive Japan may publish aggregated information obtained by processing personal information using statistical techniques (for example, XX% of all users attend the YYY forum each year). This will not include any information which enables individual users to be identified.


Regarding the deletion of registered information

Upon request from a user, MediaLive Japan will cease the transmission of information and the provision of services to that user, and where the registration is to be deleted, personal information corresponding to that user will be deleted from the company's databases. MediaLive Japan will also direct external firms or groups which have been provided with personal information to take similar measures.
Please contact us in order to change registration details for electronic mail distribution services. Users can also change certain details of personal information via the MediaLive Japan web site.


Personal information administrator

Please contact the Corporate Management Division at the following address if you have any questions regarding the company's Privacy Policy or the protection or treatment of personal information.

Corporate Management Division , MediaLive Japan, Inc.
Juko Bldg. 3F 1-26-1, Minami-Aoyama, Minato-ku, Tokyo 107-0062
E-mail:MLJ-info@medialive.jp